Having to plan an event is already stressful as there are a ton of details that you need to consider. You have to make sure that the flow of the event will go smoothly as you planned and that all vendors will be present and be able to provide the service that they promised. Along with this, you have to make sure that guests will arrive on time. What’s an event without the guests?
Invitations are typically sent out to guests to provide them with the necessary information to attend the event. While sending physical invitations is an option, sending them through reliable digital invitation platforms like Greenvelope can help make the process easier, more efficient, and more environmentally-friendly.
Using digital invitations can also help you save a lot of time. Here are the some of the top reasons why sending invitations online is easier on your schedule:
- All You Need Is A Computer And An Internet Connection
When producing physical invitations, you have to print out the invitations, look for the most suitable type of paper, cut them to appropriate sizes, and pair them with the right envelope. If you’re planning to get them customized, you might also need to buy additional items like wax seal stamps to close the envelope. To send them, you’ll need to go to the post office or drop them off in the mailbox. This can be very inconvenient, especially when you’re working on a tight schedule.
With an online invitation, you get to design the invitation on your own or download a free template on the internet, input your event’s details, and send them out to the attendees. All you’ll need is their email address, and your invitation is good to go. You won’t just save time, you’ll also save on money since you don’t have to pay for paper, ink, envelope, and seals to get everything done. All you need is a computer and an internet connection to invite people to your event.
- Quicker Response
When you send out physical invitation, your guests are required to also respond via mail, which means it would take days before you get to hear their response and get a final headcount. With an online invitation, once your guests received your email, they can respond immediately to your invitation within minutes.
If they haven’t responded after a set time, you can send them an email reminder free-of-charge! You wouldn’t have to worry about the additional cost and be able to receive their response faster since, most of the time, they’ve probably just forgotten to reply to your first email.
- No Room for Postal Errors
When you’re delivering in batches, you might get one or two invitations misplaced. When this happens, you’d have to go through all of the trouble of going to the post office just to handle the problem.
With online invitations, you’ll receive an immediate email notification if the email address someone provided you doesn’t exist or if there are any other problems with the delivery. With this, you’ll be able to handle the situation right away and won’t have to spend precious time doing a lot of back-and-forth with the post office to address the issue. You can just simply call that person and confirm their email address.
- Include Links
Usually, people would have a ton of questions about your event. However, it may not be appropriate to place all of the information on the invitation itself, or you might not have enough space to include everything. With a digital invitation, you could provide a link to an FAQ page that they could check out and see if it answers their problems. This would save both of you so much time.
Along with the FAQ page, you could also include a Waze or Google Maps link providing the navigation to the said event so that they won’t have trouble finding the venue.
- Faster Updates
When you need to update certain details like the start time of the event, it’ll be troublesome to send out a fresh batch of invitations with the recent changes. With snail mail, it’ll take days before they can hear about the update or maybe it’ll even be too late.
With online invitations, you can easily send out updates to their email address and have it delivered to their inbox in just a few seconds. You won’t have to worry if your message update will arrive on time as it will arrive in a jiffy.
- Better Organization
With online RSVP, you’ll be able to organize the details right away because you’ll know immediately who’ll be able to make it to your event and who won’t. You’ll also get to see their plus ones. With this, you’ll be able to arrange your event efficiently, depending on the volume of attendees.
If you’re hosting a public event that encourages more people to join, the use of an online invitation would be quite helpful. Online invitations will make it easier the word about your event, serving as a highly effective marketing tool. People can share your event with their friends through email or social media and encourage them to join the event as well.
- Easier Communication
Online invitations allow you to send a reminder without a fuss. Some platforms for online invites also let you send a thank you note after the event. You won’t have to worry about sending them manually when it can also be done digitally. Just make sure that your chosen platform offers this feature.
Planning and preparing an event like a classy birthday party can be stressful, and you should do everything that you can to make it a success. Having the guests know they’re invited and take note of essential details about the event are highly important as well.
Online invitations is an efficient, cost-effective, and more sustainable alternative to paper invitations. Digital invites make it more convenient to make changes, receive RSVPs, and send updates or reminders. They make the entire process of sending invitations a lot faster and so much easier on your schedule.